01
Insufficient review
Information arrives at closing without enough time to validate RCV, support or issues that may need correction.
OTIUM | Tax Management
Filing is one part. Managing well means reviewing first.
We support periodic tax compliance with information review, control of RCV (purchase and sales records), bank-payment requirements and documentary support, answers to specific questions and documentation of the work, so the process is clearer, traceable and sustainable.
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It can be hired on its own or combined with Accounting Outsourcing when the client needs a more complete structure across records, support and compliance.
What problem we solve
Compliance shouldn't always mean racing against the clock.
Many companies file their obligations, but with little time to review, scattered documentation and poor traceability of what was flagged or is pending.
02
Scattered support
Purchases, sales and related documents exist, but they are not always organized in a way that clearly supports compliance.
03
Invisible open items
Observations come up, get solved on the fly and then repeat because there isn't enough follow-up.
04
Operational dependency
When the process depends too much on one person or loose files, continuity and rebuilding information become fragile.
What we do for your company
The service is built around concrete actions.
We don't sell “tax technology” or abstract slogans. The value is in reviewing, complying, documenting and keeping issues that need attention visible.
01
We review
We analyze the available tax information before each periodic filing.
02
We control
We review RCV, transactions subject to bank-payment rules and documentary support related to what will be filed.
03
We flag
We identify open items, inconsistencies or issues requiring clarification, correction or a client decision.
04
We prepare
We prepare and/or review periodic returns according to the obligations and agreed scope.
05
We answer
We answer specific tax questions related to the normal operation of the business.
06
We report
We report observations and results at the frequency defined for each client.
07
We document
We back up the work and service information to improve traceability and continuity.
08
We follow up
We keep deadlines, open topics and matters needing later attention visible.
The work process
A recurring cycle, not an isolated task.
Each period follows a review and compliance sequence that helps detect issues earlier, document better and follow up on what remains open.
1
Information
We receive the period's records and relevant documentation.
2
Review
We analyze RCV, documentary support and key tax points.
3
Observations
We point out open items, doubts or issues to clarify before moving on.
4
Compliance
We prepare and/or review the returns within the scope.
5
Evidence
We document the work performed and organize its support.
6
Follow-up
We follow up on observations, questions and upcoming deadlines.
Form 200 · VAT
Form 210 · VAT Exporters
Form 400 · IT (transactions tax)
Form 500 · IUE (corporate income tax)
Other obligations depending on activity and sector
Digital model / SharePoint
Technology organizes the process; it doesn't replace judgment.
We use digital tools so information is easier to find, review, document and rebuild when needed.
Digital order with a purpose
Microsoft 365, SharePoint, structured Excel and AI-assisted review can be part of the service when they add order, traceability and continuity. The tool is support; tax judgment remains at the center.
Input
Information
Records, RCV, documents and questions for the period.
OTIUM work
Review + control
Validations, observations, follow-up and evidence.
Output
Compliance + traceability
Tax returns, reports, open items and organized support.
What the client receives
Deliverables that show what was done and what is still pending.
The exact mix depends on the agreed scope and the nature of the client's operations.
01
Tax returns
Tax obligations prepared and/or reviewed according to the contracted scope.
02
Observations
Findings on RCV, bank-payment requirements, documentary support and other relevant points.
03
Reports
Monthly, quarterly, half-yearly or annual follow-up depending on the need defined with the client.
04
Digital backup
Work documentation and support organized in the cloud when part of the agreed scheme.
Responsibilities
The process works best when each party knows what it must contribute.
This keeps the service from being confused with simply submitting forms and keeps coordination with the client clear.
OTIUM
✓
Reviews the relevant tax information.
✓
Identifies observations and issues that need attention.
✓
Prepares and/or reviews obligations within the agreed scope.
✓
Documents and reports the work performed.
✓
Answers specific tax questions within the service.
Your company
✓
Delivers the information and documentation needed for the period.
✓
Answers questions or observations that need operational context.
✓
Confirms or carries out corrections related to its internal processes.
✓
Facilitates coordination with administration, accounting or management when needed.
When the case requires special treatment
Some engagements need a different scope.
- • Full handling of tax inspections.
- • Extensive preparation of documentation for inspections or complex responses.
- • In-depth tax consulting or analysis requiring a different workload than regular support.
These engagements are assessed and quoted separately for each case.
What changes for the client
The value shows in the way we work.
OTIUM doesn't promise to eliminate all tax risk. It aims for a more orderly, visible and documented process to reduce avoidable operational errors.
Without a structured process
Information arrives at closing with little time to review.
With OTIUM
Prior review and visible observations before filing.
Without a structured process
Documents and support spread across files and people.
With OTIUM
More order and traceability of the support used.
Without a structured process
Findings get fixed, but keep coming back.
With OTIUM
Open items and observations with continuous follow-up.
Without a structured process
Management knows a return was filed, but not always what remained pending.
With OTIUM
More visibility into what was done, flagged and still to address.
How we start
Let's first understand how your tax process works today.
We review the current operation and, from there, define scope, frequency, responsibilities and way of working. Not every company needs the same level of support.
Volume and type of transactions
Recurring obligations
Available information
Systems and tools
Reporting frequency
Level of support required
An initial conversation helps size the service correctly.
Tax Management can work on its own or be combined with Accounting Outsourcing when the company needs a more complete structure.
Let's talk about your process