OTIUM manages your monthly payroll process so the company has control over payrolls, obligations, documentation and open items, with orderly information visible to management.
OTIUM turns isolated tasks into a monthly process with owners, evidence, follow-up and visibility for the company.
Management, administration and HR stop absorbing repetitive tasks that can be structured and managed.
Obligations, procedures, documents and open items no longer depend solely on memory or informal follow-up.
The company can understand what was done, what's missing, who needs to act and what the next deadlines are.
We connect staff updates with payroll, obligations, documentation and follow-up. The exact scope is defined according to each company's operations.
Hires, terminations, absences, vacations, changes, pay and other relevant updates.
OTIUM can prepare the full payroll or review the one prepared by the client, depending on the contracted modality.
Ministry of Labor / OVT, Gestora (pension manager), Health fund and employee RC-IVA, within the agreed scope.
We keep receipts, supporting files and documentation so the process is understandable and reconstructible.
We identify missing documentation, responsibilities, next actions and deadlines.
We deliver a monthly view of what was done, what is pending and what needs a decision or action.
This is the heart of the service: every month we follow a defined sequence to turn updates and obligations into a controlled, documented and visible process.
We gather the period's information and validate the month's working base.
We detect gaps, inconsistencies and points that need the client's response.
We prepare the payroll or review the one prepared by the client, according to the agreed modality.
We confirm the information and obtain the necessary approvals before moving on.
We prepare and file the labor obligations included in the scope.
We keep the evidence and maintain the process's document order.
We deliver a clear view of the work done, obligations and open items.
We keep missing documentation, open actions and upcoming deadlines visible.
We can take on the full payroll calculation or act as a review and control layer over a process that already exists internally.
When the scope requires it, we use SharePoint and Microsoft 365 to structure evidence, employee files and controls. Technology serves the process, not the other way around.
| Component | What it can organize |
|---|---|
| Master employee list | Staff data and general status. |
| Digital employee files | Individual documentation and support. |
| Monthly payrolls | Period history and evidence of the work performed. |
| Ministry / Gestora / Health fund | Receipts, documentation and traceability per institution. |
| Vacations and seniority | Controls when they are within the scope. |
| Updates and open items | Structured monthly log, gaps and next actions. |
| Deadlines | Views or alerts depending on implementation. |
The Monthly Payroll Management Report summarizes what was done, filed, what is pending and what requires a next action. The documents and controls defined in the scope are also delivered.
An executive view of the period's payroll cycle.
OTIUM manages the contracted process; the employer keeps the decisions and responsibilities that belong to it. That clarity makes the service work better.
Contracts, severance settlements, inspections, historical regularizations, reconstructions, formal representation, preventive labor audits or specialized legal advice are assessed and quoted separately. When the case requires legal judgment, an associated law firm may step in.
The goal isn't to add bureaucracy. It's for the company to operate with less dependence on individuals, more evidence and a clearer view of its obligations.
Every company has its own dynamics of staff, updates, payrolls and obligations. Before defining the scope, we review how your payroll process works today and where the main points of workload, risk or lack of traceability are.
Based on this review we define a clear scope, responsibilities and a monthly way of working adapted to your operation.
